Job Description
Are you a master of the "invisible details"? We are seeking a sophisticated, highly organized Executive & Personal Assistant to support a high-profile Principal. This isn't just a desk job; it is a vital role managing the intersection of a busy professional life and a complex personal estate.
The ideal candidate thrives in an environment where precision is the standard, discretion is a given, and anticipating a need before it’s spoken is considered an art form.
salary: $70,000 - $80,000 per year
shift: First
work hours: 8 AM - 4 PM
education: High School
Responsibilities
- Manage and file sensitive records for multiple entities.
- Handle credit card reconciliations, personal entity check orders, and the scanning/organization of income tax documentation.
- Act as a strict liaison for incoming calls, ensuring only priority stakeholders.
- Manage business memberships and subscriptions for various professional organizations.
- Coordinate complex itineraries for trips.
- Oversee maintenance schedules and payments for residences and properties.
- Manage personal appointments and facilitate specialized orders, including deliveries and specific kitchen/beverage inventory.
- Ensure the private office and personal refrigerator are stocked according to specific preferences; manage daily lunch orders from preferred local vendors.
- Execute high-volume tasks such as holiday card labeling and event attendee tracking as requested.
- Must have a proven track record of handling highly confidential information with absolute integrity.
- Ability to learn the Principal’s preferences deeply and execute tasks with minimal direction.
- Superior filing and digital organization skills, particularly regarding financial and legal records.
- Ability to pivot between administrative tasks and personal errands seamlessly.
Skills
- Multi-tasking
- Organizational Skills
- Interpersonal Skills
- Handling Confidential Information
- Oral Communication
- Maintaining Calendars
- Scheduling
- Organization
- Constant Contact
- Scheduling Appointments (4 years of experience is required)
- Preparing Agendas
- Working Independently
- Prioritizing
- Decision Making
- Answering Phones
- Web Conferencing
Qualifications
- Years of experience: 5 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Job Tags
Permanent employment, Temporary work, Work experience placement, Work at office, Local area, Shift work