Job Description

Be the one who makes a difference!

At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose-led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference—with us.

The Grant Coordinator is responsible for managing the full lifecycle of entitlement and formula-based grants at Vertex Education, from application to closeout. This position plays a central role in ensuring that grant-funded programs are effectively implemented, properly documented, and aligned with all applicable federal, state, and local requirements.

Working in collaboration with school leadership, finance, and other departments, the Grant Coordinator develops budgets, monitors grant spending, prepares financial and programmatic reports, and ensures all deliverables are submitted accurately and on time. This role supports compliance and performance monitoring while fostering efficient and coordinated grant operations across the organization.

ESSENTIAL FUNCTIONS

Grant Lifecycle Management

• Prepare and submit applications for entitlement and formula-based grants, ensuring alignment with regulatory and organizational requirements.
• Work with campus and department teams to establish and maintain grant budgets that support programmatic goals and allowable expenditures.
• Monitor grant-funded activities to ensure alignment with approved scopes, timelines, and fiscal plans.

Budget Tracking, Reimbursement & Reporting:

• Track and document grant-related expenditures in collaboration with the accounting and finance teams.
• Submit reimbursement requests in accordance with grant timelines and funding agency procedures.
• Prepare and submit required interim and final reports, including both financial and narrative components.
• Support budget amendments and ensure that all changes are accurately reflected in reporting and reimbursement submissions.

Compliance & Guidance:

• Interpret and apply federal, state, and local guidelines related to entitlement grant requirements and spending.
• Provide support and guidance to schools and departments on proper use of funds, allowable costs, and documentation practices.
• Monitor timelines, due dates, and program deliverables to ensure full compliance with funding requirements.

Training, Communication & Support:

• Collaborate with school leaders and support staff to build capacity in grant tracking and compliance practices.
• Communicate clearly and regularly regarding grant updates, deadlines, and changes in policy or procedure.
• Assist with the development of tools and systems to streamline data tracking and reporting.

KNOWLEDGE, SKILLS, & ABILITIES:

Education, Licensure, or Certification:

• Bachelor’s Degree in business, education, public policy, or other related field required or grantsman experience equivalent.
• IVP Level One Fingerprint Clearance Card required.

Work Experience or Related Experience

• 3-5 years of experience developing grant proposals.
• Demonstrated ability to develop successful grant proposals.
• Ability to analyze grant guidelines and apply comprehensive knowledge of educational content to grant requirements. Strong attention to detail is required.
• Ability to work on multiple high-stakes, deadline-driven projects simultaneously.
• Strong critical and analytical skills.

Specialized Knowledge, Skills & Abilities:

• Demonstrate a strong command over written and verbal communications, expertly disseminating information to a wide variety of stakeholders, and remaining professional in all interactions.
• Effective skills in objective observation and data collection. The ability to make data based decisions.
• Sound problem-solving, decision making and conflict resolution skills. The ability to make decisions on a deadline in the best interest of all stakeholders.
• Strong organizational and prioritization skills. The ability to plan, set short-term and long-term goals and adjust priorities.
• Desire to serve as a team player.
• Eager for feedback and growth within a fast-paced, mission-driven environment.

BACKGROUND CHECKS

• The incumbent in this position will be required to pass a criminal history background check.
• Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times.

PHYSICAL AND TRAVEL REQUIREMENTS / WORK ENVIRONMENT

• Travel between campuses is required from time to time.
• Out-of-state travel required from time to time (10%).
• This position requires the need to lift objects (up to 25 pounds) on occasion.
• This position may require sitting for long periods at times, talking on the phone, standing, kneeling, stooping and long periods of concentration.

Be excited to be a part of our team and grow your career with us!

Be the one who enables us to positively impact over 258,000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for over 226 schools that we support with academics, finance, technology, human resources, communications, marketing, facilities, construction, and food services. Be the one who is a diverse thinker, a team player, a smart risk taker, an innovator, and a difference maker by encouraging others to climb higher and reach farther to further education.

• Be yourself surrounded by wonderful people who care about you, value your unique skills, and lift you up.
• Be supported in your work by caring leaders and team members who want you to succeed.
• Be empowered to make a difference and climb higher and reach farther to change lives through education.
• Be well in all aspects of your life from your physical, mental, and emotional wellbeing to your finances.
• Enjoy industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance.
• Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.
• Enhance your growth and development with mentoring and money to take training classes.
• Thrive in a welcoming, supportive, and inclusive environment where we treat others with fairness and respect, celebrate diversity, and elevate equality and inclusion as an equal opportunity employer.

Be the one who makes a difference!

With an innovative mind, a hungry heart, and engaging spirit you can change lives through education. Be a part of Vertex Education and let’s make a difference together. Apply Today!

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